Separate damage observations
Give each finding its own description and location.
Insurance Claims Documentation
Keep the evidence organised. Give your findings a clear context.
Document observed damage by site and area, link photos to findings and bring visits together in a Word report to support a loss adjuster's or surveyor's work.
14-day free trial, subject to approval. Starter limits: 1 user and 2 Word reports per calendar month. Evidence Requests is not included.
Application screenshots with fictional demo data.
A collection of photos does not explain a claim
To write up a site visit, you need the location, context and evidence behind each finding. Information arriving through different channels makes it harder to assemble a coherent case record.
- Images detached from the finding they document
- Initial information and return visits kept separately
- Reports that require rebuilding the context of the incident
An organised foundation for professional assessment
FieldProof helps collect and present information. Assessing the cause, values and policy coverage remains with the responsible professionals.
Set up the case record
Create the customer's job and identify the site and areas to inspect.
Document the damage
Record descriptions, locations, severity and photos attached to each observation.
Prepare the visit report
Select the completed visits and generate a Word document containing the findings and evidence.
Tools for this workflow
Photos with context
Associate evidence with the visit and observation it documents.
Reports and versions
Combine visits in a DOCX and keep previously generated documents available.
In practice
Example: inspecting water damage
Illustrative scenario: a loss adjuster records ceiling stains and a condition observed on the roof.
- Identify the two areas and record the findings separately.
- Attach photos to each observation with the relevant notes.
- Generate the visit report and keep a separate record if a return visit is needed.
The document presents observed damage with locations and evidence as a basis for professional assessment.
What changes in your day-to-day work
An organised case record
The job brings together visits and access to their evidence.
Findings supported by records
Each description stays with the photos that illustrate it.
Continuity between inspections
Previous records remain available when another site check is needed.
Evidence Requests · Add-on
Need photos before or after the site visit?
The Evidence Requests add-on lets you request photos and answers through a secure link, without requiring the recipient to create a FieldProof account. Responses are available for review before you accept the evidence. Contact us to confirm availability and terms; it is not included in Starter or the free trial.
Ask about the add-onFrequently asked questions
Does FieldProof calculate settlements or decide policy coverage?
No. FieldProof organises field records and generates documents. Technical assessment, valuation and coverage decisions remain the responsibility of the professionals involved.
Can I request photos from someone without a FieldProof account?
This is possible through a secure link with the Evidence Requests add-on. Contact us to confirm availability and terms; it is not included in Starter or the free trial.
Do received responses enter the report automatically?
Evidence received through Evidence Requests is reviewed first. Accepted photos must be linked to the appropriate visit to appear in its report. Text answers do not automatically become observations.
Can I use my report template?
Yes. Import a Word template compatible with the supported fields and generate the DOCX from the selected visits.
Explore related workflows
Watch the product videoTry documenting a damage inspection.
Explore the fictional scenario in the demo and request a free trial to try observations, photos and Word reports.
14-day free trial, subject to approval. Starter limits: 1 user and 2 Word reports per calendar month. Evidence Requests is not included.