FIELD INSPECTION AND REPORTING SOFTWARE
FieldProof is where inspection, survey and field teams record observations and photos on site — organised by customer, site, job, visit and area — and turn one or several visits into a professional Word report.
14-day free trial · No card required · Trial requests are reviewed manually during the preview
Watch the video
THE PROBLEM
Most field teams already take good photos and notes. The time goes on putting them back together afterwards.
FieldProof keeps every photo attached to the right observation from the moment it's taken — so the report is built from the record, not from memory.
Photos scattered everywhere
On each technician's phone, in WhatsApp threads and email attachments.
Notes separated from photos
Someone has to work out which picture belongs to which issue, in which room.
Reports assembled by hand
Copying, resizing and numbering photos in Word, visit after visit.
History that's hard to follow
Comparing today's visit with the last one means digging through folders.
HOW FIELDPROOF ORGANISES YOUR WORK
Every record has a clear place. That's what lets FieldProof produce the report for you.
Customer
Hotel Riverside
Who you work for.
Site
Main Building
Persistent locations for each customer.
Job
JOB-0142 · Building inspection
The piece of work, with its own reference.
Visit
Initial inspection · 12 Mar
Each trip to site, with date and technician.
Area
Room 204
Roof, façade, room, plant room…
Observation + evidence
Water stain on ceiling · E005
What you found, with its photos.
Report
Consolidated report .docx
One visit, several visits or several jobs.
WHAT YOU GET
ON SITE
Open the visit in the mobile browser, choose the area and record what you see. Each photo goes to the observation it documents.
HISTORY
A job keeps every visit: the initial inspection, the follow-up, the next quarterly check. Observations from all of them appear in one list, with their photos.
REPORTS
Pick the customer's jobs, sites and completed visits. FieldProof builds one document organised by job, site, visit and area, with numbered photos.
YOUR TEMPLATE
Start with the official FieldProof template or upload your own .docx with FieldProof fields. FieldProof checks the template and lets you test it before using it.
STORAGE
Connect your organisation's Google Drive, OneDrive or SharePoint, or use FieldProof's private storage. FieldProof creates readable folders by job, visit, area and observation, and saves the reports alongside them.
Connecting storage is done by an owner or administrator. Disconnecting never deletes your files.
TEAM AND ACCESS
Owner, administrator, manager, technician and viewer.
Every record and file belongs to one organisation and is only accessible to its members.
New organisations are approved before they can be used; administrators add their own team members.
No new password to manage.
Material actions are kept in an activity log, including deletions.
Each photo keeps its uploader, date and a SHA-256 integrity hash.
SEE IT FOR YOURSELF
Follow a fictional inspection at Hotel Riverside: two visits, four areas, observations with photos, a checklist and the consolidated Word report. Nothing you do is saved.
Open the interactive demo
A short video follows the same inspection, from the job to the Word report.
Subtitled video · fictional data · under 3 minutes
WHERE IT FITS
Inspections, surveys, construction quality, property and facilities, technical services.
Keep inspection photos, observations and locations together so that the report reflects what you actually saw on site.
See how it fitsGive each site visit, photo and quality observation a place in the job record instead of leaving evidence across chat threads.
See how it fitsBuild a consistent record of site conditions, maintenance observations and completed visits across the properties you manage.
See how it fitsGive technicians a straightforward way to record site evidence, observations and work notes before the details disappear into messages.
See how it fitsPRICING
Starter costs €9 a month for one user and two Word reports a month. Individual, Team and Business have no monthly report cap. Enterprise terms on request.
See plans and pricingFrom €9 / month
Team: €69 / month for up to five users
The 14-day free trial uses the Starter limits. Subscriptions are handled by Stripe.
COMMON QUESTIONS
FieldProof is a web application for recording field work — customers, sites, jobs, visits, areas, observations, photos and checklists — and turning it into professional Word reports.
Building inspectors, surveyors and loss adjusters, construction quality teams, property and facilities managers, and technical service teams who need a clear record of every visit.
Yes. The web application works in the mobile browser: you can open a visit, take photos and record observations on site. There is no separate app to install.
They are Word (.docx) documents with a cover, the report scope, checklist results, observations organised by job, site, visit and area with numbered photos, and conclusions. Use the official template, in English or Portuguese, or upload your own.
Yes. You choose the jobs, sites and completed visits of a customer, and FieldProof produces a single consolidated document.
In your organisation's Google Drive, OneDrive or SharePoint, or in FieldProof's private storage, in folders by customer, job and visit. Files are only accessible through your organisation's account. PDF documents stay attached to their observation; the Word report includes the photos.
Yes. Administrators add team members and assign roles: owner, administrator, manager, technician or viewer. Each plan includes a number of users.
Yes, 14 days without a card, with the Starter limits (one user, two reports a month). During the preview, trial requests are reviewed manually; signing in alone does not create an account.
Your organisation owns its records and chooses where files are stored. Disconnecting a storage provider does not delete files. The public website does not use marketing cookies. Talk to us about retention and export before production use.
Photos, observations and checklists are organised while you work. The Word report comes straight from them.
Preview trials are approved manually.